if you are using excel for project management, you’ll be familiar with the multitude of problems a spreadsheet can create. launched in 1985, microsoft excel has an estimated user base of 750 million users worldwide, making it accessible to many project teams. let’s take a look at five common reasons not to use excel for project management, and why sharepoint is an ideal alternative. as excel is only suitable for certain types of data, you’ll need to look elsewhere for key documents such as the project statement and status reports. getting a complete, inclusive view of the project, along with key decisions, is impossible. it’s impossible to know if you are working with the most recent version of the spreadsheet, if the formulas are correct, or if any data was accidentally replaced or overwritten.
if someone has saved the only copy of an important document on their local computer and forgets to share the file before going on vacation, the project could stop for a few weeks! this reduces visibility into the project and makes informed decision-making impossible. different team members and stakeholders need different information. excel does not include key collaboration tools such as conversation tracking, file sharing, discussion boards, and task lists. they don’t know the overall status of the project or if a teammate is struggling with a task. now that you know excel is not the way to manage your projects, you may be wondering what to do next? the free 30-day free trial of brightwork is an easy way to introduce your team to sharepoint.
to help you decide whether or not excel is the best project management tool for you, here are some pros and cons to consider. the following reasons make excel an excellent project management tool: excel is the right tool if you are working on just one project at a time and have a small group of project members. in excel, you have the option of storing project data directly in databases. for a detailed project schedule and high-level project roadmap, you can use excel to create a comprehensive project timeline. when you present a project performance report to the client, you can make data visualizations attractive by inserting graphs, charts, and 3d maps.
to integrate excel files with web portals or project development apps, you and your team need advanced excel skills and vba scripting. one of the main obstacles of project management using excel is controlling file versions. in excel, you can mainly create rows and sub-rows to define project tasks and sub-tasks. effective team management is virtually impossible in excel, and you need a dedicated project management app. if you have a small team, excel may seem like a good tool for you. while not writing about productivity and the latest tech news, he loves to play splinter cell and binge-watch netflix/ prime video.
excel can create a visual timeline chart and help you map out a project schedule and project phases. specifically, you can create a gantt chart, learn how to use excel for managing projects in a visual manner. excel can be used by project managers for planning and tracking a project through its life looking for templates to help you manage projects? try these 20 free downloadable excel templates to track time, people, costs and issues., free excel project management template, free excel project management template, project management excel template, excel project management dashboard, multiple project tracking template excel.
it’s tempting to start a project plan in excel because it helps you quickly list all your projects, arrange them how you want them, and even create something finally, using excel, you can track your team’s actual number of hours into a project. this is a critical step in project management, especially excel enables project managers to plan each task with the help of spreadsheets that include columns with the list of tasks, project management spreadsheet template, excel projects, simple project plan template excel, free project management templates excel 2007. can you use excel as a project management tool? why excel is not good for project management? how do i create a project plan in excel? does excel have a project plan template?
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