to help you and your team be more efficient, consider using essential project management documents to manage the work when starting a new project. using the right project management documents can have a positive impact on the overall quality of project execution and on the tangible results a project produces. a project communications plan provides the methods and expectations for team member communication during a project. a project budget document outlines the spending expectations for a project, including overall spending levels and the funds available for teams or elements of the project.
a detailed work breakdown structure helps you to manage different aspects of a project and ensures that you have accounted for all necessary work required in order to complete the project. a change request management document keeps track of all updates to the project. when starting a new project, consider the potential risks associated with the project in order to prepare for potential changes. for example, the actions and issues log for a construction project may make a note of an instance where inclement weather led to damage to materials. common information to include in this document may be the incident, actions taken and key pieces of information learned.
project management can create a lot of paperwork, and it’s not always the stuff you want or need. as you read through the descriptions and learn more about what these documents are for, have a think about how they might be relevant to your project. it’s written to explain why the project should happen and it summarizes the problem the project is going to solve. you need this: it gives you the authority to act as project manager for the project. you can use software to organize the project timeline for you.
a raid log can be part of your project management software or you can do what i do and maintain a project workbook spreadsheet that includes raid and a lot more. finally for the execution phase, you have a project budget tracker, another important project planning and control document. you can then get the spreadsheet to do the heavy lifting and work out the variance. tailor the project documentation you need so that you can best manage your project. elizabeth harrin is a fellow of the association for project management in the uk, a trainer, mentor and author. data taxonomy is a great way to find the data that you need in project management software tools.
9 essential project documents 1. project business case 2. project charter 3. raci matrix 4. work breakdown structure (wbs) 5. risks and we’ll look at 11 essential project documents you need for any project. including purpose and with downloadable template. 11 essential project management documents 1. project business case 2. project charter 3. project communications plans 4. project schedule 5, list of project documents pmp, list of project documents pmp, project documentation list, project documentation template word, project documentation sample pdf.
there are two project planning documents created in the planning phase. the first is the project management plan. free project management templates developed by pmp certified project managers, each organized according to pmbok process group. download today! planning ; project schedule (wbs). create high level project schedule ; communication plan. create communication plan ; kick-off presentation. conduct project kick, 33 project documents pmp, project control document, types of project documentation, project management guidance document. what is project management documents? what documents are part of the project management plan? what is project documentation? what are the essential documents of a project?
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