it’s a lofty goal, but with the following writing tips, you’ll be well on your way to stronger, more concise writing! here are our top five concise communication training tips: concise communication training should always cover the importance of active voice and action verbs. the word “nominalization” is a mouthful, and we wouldn’t bring it up unless it was super important to helping you write more concisely. a nominalization is a combination of a noun and a verb, and while nominalization do have a purpose—you shouldn’t strike them out of your writing toolkit altogether—you can make your writing more concise by cutting out nominalizations and using a more precise noun or verb instead.
the easiest way to identify an adverb is to know that they typically end in the letters “ly.” here’s a list of some of the most common adverbs out there: “always,” “anxiously,” “awkwardly,” “unexpectedly,” “rarely,” “frequently.” oftentimes if you want to reduce word count and be more concise in your writing, you can cut out the adverbs altogether. the chicago manual of style even recommends that you only include one preposition for every ten to 15 words. fewer words can actually show that you’re taking more time with your writing when you’re able to reduce its word count and really emphasize the most important information. in other words, sometimes you need a preposition for the sake of clarity or style. if you’re ready to enhance your professional writing skills and gain more robust concise communication training for yourself or your work teams, then be sure to check out our self-paced online course, wordsmith: a grammar & style refresher for busy professionals.
but, like all art, communication has an underlying structure, and good communicators, like experienced artists, understand the techniques that underlie effective communication. once you practice, producing logical, structured communication that leads your listener or reader directly to the point should become second nature. thinking first is half the battle when it comes to concise spoken communication. by contrast, many people don’t bother to organize their thoughts before they speak. you obviously can’t take 30 seconds to completely organize your thoughts and say exactly what you mean every time you speak, but you can make an effort to not just blurt out whatever is on your mind. tailor both the style and the substance of your communication to your audience. focus on where you are and who you are with – and then structure your communication around their presumed needs and expectations. but even the information you share with an employee may be considerably more concise than what you might divulge to a potential investor.
the human brain does a lot of processing on the subconscious level, and getting the main idea you want to communicate out there early in the conversation allows your interlocutors to start thinking about the subject. this “roadmap” should help them follow you as you develop the topic – much like the introduction serves as a roadmap in writing. this can be trickier than it sounds, and it’s precisely where communication can run off the rails with irrelevant or tangential information if you’re not careful. the thought processes involved in preparing to speak create associations of varying degrees of relevance, but it is important to not become distracted by these associations. in most cases, your listeners will pick up on a number of the associations that you did not specifically mention in your communication on their own. weak verbs require more words to adequately convey meaning whereas active, descriptive verbs provide context and meaning through their more complex, layered meanings. tailoring words to your audience, emphasizing the main idea, fortifying a message with supporting information and using descriptive language will serve you well with business communication, especially emails. because they are generally more common than “snail mail” letters, and it’s smart to keep emails to four or five paragraphs, or enough information to fill one computer screen.
ask yourself if what you are about the communicate is really essential to the overall message? if you put yourself in the we share our concise communication training for busy professionals. here are the top tips you need to write more learn to communicate concisely, clearly, and with more confidence. this course is designed for emerging leaders who, how to communicate clearly and concisely, concise communication exercises, concise communication exercises, speaking concisely exercises, concise communication examples.
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